Outsource your accounting with a grip on your figures.

Outsourcing your accounting means transferring your company’s administration to an expert firm, allowing you more time for your business.

When is outsourcing your accounting a wise decision?

Outsourcing accounting is a wise decision when reliable financial information is not available in a timely manner or when your organization needs continuity and specialist reinforcement. This applies, for example, in cases of growth, increasing transactions, multiple entities, personnel, international activities, or systems that do not sufficiently align.

Common reasons include:
1. the administration is lagging behind or is dependent on a single employee;
2. VAT returns and periodic closings require more and more time;
3. accounting, payroll administration, and tax advice do not sufficiently align;
4. management information arrives too late to make adjustments during the year;
5. Nmbrs Accounting or Exact Online needs to be set up, improved, or linked.

Practical can manage the entire accounting process or provide targeted support to your internal financial team. The division of tasks, checks, and reporting moments are clearly established in advance.

How does Practical manage your accounting?

Practical manages your accounting according to a pre-agreed method. At the start, we map out your administration, entities, VAT obligations, reporting needs, and internal division of tasks. We then establish what your organization, Practical, and any other advisors will each do.

Setup: we set up the administration with Nmbrs Accounting (formerly Yuki) or Exact Online and connect relevant banks, invoicing, payroll administration, and other data sources. Processing and control: we process and assess the financial data according to the agreed administrative calendar.

Returns and closing: we prepare the agreed VAT returns and periodically reconcile the most important balance sheet and result items.

Insight and alignment: you receive the agreed reports and discuss relevant developments with your fixed point of contact. Where necessary, tax advisors or financial controllers are involved.

This way, you maintain control while the execution and specialist alignment are coordinated within one team.

What are the costs of outsourcing your accounting?

The costs of outsourced accounting depend on the size, setup, and complexity of your financial administration. Factors such as the number of entities, transaction volume, systems used, desired reporting frequency, and additional tax or financial support determine the required activities.

During an introduction, Practical maps out the current situation and desired division of tasks. The proposal clearly states which activities are included, what remains within your organization, and how additional work is handled.

How entrepreneurs experience our accounting services

Clients share their experiences regarding the collaboration with Practical, the setup and processing of their financial administration, and the integration between accounting, payroll, taxation, and financial control.

Automation with professional oversight

Automated accounting requires more than just recognizing invoices. Practical sets up workflows, links, recognition rules, and checks so that recurring processing is reduced and deviations can be assessed in a timely manner.

Over a full year, the average degree of automation for administrations in Nmbrs Accounting is above 90%. This percentage may vary per administration and during setup or onboarding. Automation is therefore always combined with professional control.

Where relevant, we connect the administration with payroll administration, tax advice, and financial control.

Accounting with Yuki and Exact Online

Practical performs your accounting digitally, using Yuki or Exact Online as a base. Both packages can be linked to your bank, POS system, or webshop, so that transactions are imported automatically, reducing manual administration. This ensures your records are updated regularly and gives you insight into the processed figures through the software. The technology handles the basics; your contact person at Practical monitors, advises, and alerts you when something requires attention. Would you like to know which package best suits your business? Your contact person will advise you based on your current administration and requirements.

Practical provides accounting services for a wide range of businesses: sole traders, SMEs, BVs, and DGAs, as well as companies with multiple entities. Correct accounting is also relevant for international companies and expats, for example, when the 30% ruling applies. For every situation, Practical aligns the administration and the link with tax advice to what you need.

Switching to Practical

Switching to Practical begins with an introductory meeting, in which your current administration and requirements are mapped out. We then create a transition plan: when your administration will be migrated to Yuki or Exact Online and when you will receive access to the app for submitting invoices and receipts. Practical supervises the transfer and keeps you informed of the progress. After the switch, Practical can manage the entire administration, from processing invoices to VAT returns and, if desired, the annual accounts.

Frequently Asked Questions

What does Practical do when I outsource my accounting?

Practical can manage the entire financial administration or provide targeted support to your internal team. Within the agreed scope, we process and assess, among other things, purchase invoices, sales invoices, bank transactions, and journal entries. We can also handle VAT returns, periodic closings, reports, and the alignment with payroll administration, tax advice, and financial control.

What do I still need to provide myself?

You provide complete and timely information, such as invoices, expense claims, contracts, explanations, and data on special transactions. Bank, invoicing, and other links can automate part of this submission. At the start, we establish who provides which information, when this happens, and who within your organization remains responsible for control and approval.

What does outsourcing accounting cost?

The costs depend on the number of administrations and entities, the transaction volume, the complexity, the state of the existing administration, systems used, and desired reports. Additional support for taxation, payroll administration, or financial control also influences the scope. After an introduction, Practical establishes the included activities, responsibilities, and handling of additional work in a proposal.

Does Practical work with Nmbrs Accounting and Exact Online?

Yes. Practical works with Nmbrs Accounting (formerly Yuki) and Exact Online. Which system fits best depends on your organization, existing setup, transaction volume, reporting needs, and required links. We can improve an existing administration or guide a controlled migration. Banks, invoicing, payroll administration, and other data sources are linked when technically possible and agreed upon.

How does switching accountants work?

Practical first inventories your entities, systems, tax periods, outstanding items, and reporting agreements. We then create a transfer plan with a switch date, division of tasks, and data list. We collect the historical administration, opening balance, documents, and required access, and coordinate with your current advisor where necessary. The lead time depends on the quality and availability of the information.

Can Practical also provide tax advice?

Yes. Practical can connect accounting with tax advice and tax compliance. This allows tax consequences to be identified earlier and ensures that the administration and returns align better. Which VAT, corporate income tax, personal income tax, or DGA-related activities Practical performs is established per assignment. Current tax rules and the facts of your situation remain decisive.

Can Practical collaborate with my internal financial team or current advisor?

Yes. Practical can perform the full accounting or add specific capacity and specialist knowledge. We clearly agree on who processes transactions, performs checks, prepares returns, and discusses reports. Collaboration with an existing accountant, tax specialist, or other advisor is also possible. Your organization retains control over decisions and the chosen division of tasks.

How up-to-date is my financial administration?

The timeliness of your administration depends on timely submission, working links, processing, and professional control. Practical therefore agrees on a fixed administration and closing calendar with you. You and your advisor work in the same digital environment with the available information. Periodic checks remain necessary before figures are used as final or suitable for decision-making.

Can Practical manage the accounting for multiple BVs or a holding structure?

Yes. Practical can align separate administrations for a holding company, operating companies, and other entities. In doing so, intercompany accounts, cost allocations, tax positions, and group reports can be included if they fall within the assignment. This provides better insight per entity and supports the alignment between accounting, taxation, DGA issues, and financial control.

Does Practical also support international companies with Dutch activities?

Yes. Practical supports international organizations with a Dutch entity, administration, or employer. The service can connect Dutch accounting, VAT, payroll administration, tax compliance, and reporting to the foreign group. The Dutch scope, responsibilities, and deadlines are established in advance. For foreign tax or legal work, Practical collaborates where necessary with the client’s advisors or appropriate specialists.

Questions about your accounting?

Would you like to know what Practical can mean for your financial administration? During an introduction, we discuss your current working method, entities, systems, reporting needs, and desired support. We then determine where Practical can manage the entire accounting or provide targeted support to your internal financial team.

Financial Controller

Eva de Jong

Gaining more control over your figures starts with a good conversation.

Practical can manage your entire accounting process or provide targeted support to your internal finance team. During an introductory meeting, we discuss your current administration, entities, systems, and reporting needs. We then determine how accounting, payroll, tax advice, and financial control can work together to provide a single financial overview.

Discuss your accounting

Briefly describe how your financial administration is currently organized and what support your organization is looking for. We will then ensure your inquiry reaches the right specialist.

Tax advice

Connect tax returns and advice with your current administration, so that consequences and points of attention can be addressed earlier.

Payroll administration

Ensure that payroll processing, employer costs, payroll tax returns, and payroll journal entries align with your financial administration.

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