Payroll administration that looks beyond the payslip.

As your organization grows, the tasks surrounding payroll processing also increase. Many employers then outsource payroll administration to a party that keeps up with regulations and takes over the processing. Practical | Excellence in Finance handles payroll administration for employers, employees, and DGAs, using a workflow designed for Nmbrs Payroll.

How does payroll administration work with Nmbrs Payroll?

Practical uses Nmbrs Payroll as a central environment for employee data, payroll mutations, and processing. We process the agreed-upon changes, check the salary calculations, and provide payslips, payroll tax returns, and payroll journal entries.

Where the setup supports it, we connect Nmbrs Payroll to Nmbrs Accounting (formerly Yuki), Exact Online, and relevant HR processes. This reduces double entry and helps to align payroll journal entries, employer costs, and financial administration.

Employers and employees gain access to the functions configured for their roles. Depending on the chosen setup, reports can provide insight into labor costs per period, department, or cost center.

Which payroll changes does Practical process?

Practical processes, among other things, joiners and leavers, changes in hours and salary, leave, allowances, bonuses, pension mutations, illness, and wage garnishments. Expense claims and corrections can also be included within the agreed payroll process.

Every mutation is processed according to the payroll calendar and checked for the consequences for payroll taxes, employer costs, and payroll journal entries. Complete and timely information is required to process a change in the desired payroll period.

How do you align DGA salary and dividends?

For a DGA, salary and dividends are not interchangeable forms of remuneration. The customary salary scheme, the financial position of the BV, and the tax consequences together determine the available scope.

For a dividend distribution, the available reserves, liquidity, and required decision-making must be assessed, among other things. This also includes the distribution test by the board.

Practical connects payroll administration, accounting, and tax advice. We assess the DGA salary in relation to results and corporate structure, map out the consequences of a potential dividend distribution, and correctly process approved decisions in the administration and payroll processing.

Client experiences

How employers experience our payroll administration

International payroll and the 30% ruling

Employers with international employees deal with Dutch payroll processing, payroll taxes, and potentially the 30% ruling. These components must align correctly.

Practical supports employers with Dutch payroll administration, the application and processing of the 30% ruling, and alignment with relevant tax returns. Where necessary, we coordinate with foreign group advisors within the agreed scope.

Practical handles the payroll administration; the employer remains the legal employer.

A single point of contact for your payroll administration

At Practical, you get a fixed point of contact for your payroll administration, supported by a specialized payroll team. We get to know your organization, employees, and terms of employment well. For international employees, the 30% ruling, or the alignment between salary and dividends for a DGA, the right specialists ensure cohesion.

Payroll administration in connection with your finances

Practical looks beyond monthly payslips. We connect payroll journal entries, employer costs, and payroll taxes with your accounting and tax processes.

We work with Nmbrs Payroll and connect the payroll administration where relevant to Nmbrs Accounting (formerly Yuki) or Exact Online. Within the payroll team, PDL and VPS knowledge is available for both regular and more complex payroll issues.

Frequently Asked Questions

What is included in payroll administration?

Within the agreed service scope, Practical processes personnel data, salary calculations, payslips, annual statements, payroll tax returns, and payroll journal entries. Depending on the assignment, we also process hours, salary changes, allowances, bonuses, leave, pension, and absenteeism. The employer remains responsible for complete and timely information and for decisions regarding terms of employment.

What does outsourcing payroll administration cost?

The costs depend, among other things, on the number of employees and payroll runs, the volume of mutations, the complexity of the employment conditions, international issues, and the required systems or integrations. After an introduction, Practical defines in a proposal which activities are included and which additional activities are performed separately.

Can Practical take over my existing payroll administration?

Yes. Practical first agrees on a transition date and collects personnel data, cumulative payroll data, previous payroll tax returns, and payroll journal entries. We then set up the administration in Nmbrs Payroll. The required preparation depends on the quality of the existing data, the number of employees, and the timing of the switch within the calendar year.

Which payroll software does Practical use?

Practical processes payroll administrations in Nmbrs Payroll. Where relevant and technically configured, payroll journal entries can connect to Nmbrs Accounting (formerly Yuki), Exact Online, and used HR processes. The available integrations, reports, and portal functions depend on the chosen setup and the agreed service scope.

Can employees view their own payslips?

Yes. Via the Nmbrs Payroll employee portal, employees can consult their payslips and annual statements. Functions for leave requests, expense claims, or other HR processes can also be made available when they are part of the chosen setup. Practical coordinates the desired access and functionalities with the employer in advance.

What data do I need to provide for payroll processing?

For every payroll run, you provide the relevant mutations before the agreed submission date. This includes new employees, leavers, hours worked, salary changes, bonuses, allowances, leave, and absenteeism. Practical works with a clear payroll schedule. If information is missing or submitted late, a correction or additional processing may be necessary.

Does Practical help with international employees and the 30% ruling?

Yes. Practical can assess the situation and conditions, prepare the application for the 30% ruling, and process a valid grant in the payroll administration. The Tax Administration decides on the application. Cross-border social security, foreign tax obligations, and shadow payroll are only included when separately assessed and agreed upon.

How do payroll administration and accounting align?

The payroll journal entries, employer costs, payroll taxes, and personnel allowances from the payroll administration can be connected to the accounting. This makes discrepancies visible sooner and provides better insight into personnel costs. Practical connects payroll administration, accounting, and tax advice within one specialist team. The desired reports and control moments are agreed upon in advance.

Can Practical work with my HR or finance team?

Yes. Practical can take over the full payroll administration or specifically strengthen your internal HR and finance team. We establish who provides mutations, checks the payroll run, informs employees, and monitors the connection with the accounting. A fixed point of contact coordinates the involved payroll specialists, accountants, and tax advisors.

What is the difference between payroll administration and payroll services?

By payroll, Practical means the payroll processing for employees who are employed by your own organization. Practical calculates salaries, creates payslips, and handles the agreed administrative and tax processing, but does not become the legal employer. For employment via a payroll or EOR organization, a separate service provider is required.

Gaining more control over your payroll administration starts with a good conversation.

Practical can handle your entire payroll administration or provide targeted support to your internal HR and finance team. During an introductory meeting, we map out the payroll process, responsibilities, and the connection to your accounting. DGA salary, international employees, payroll taxes, and the 30% ruling can also be included.

Discuss your payroll administration

Briefly describe how your payroll administration is currently organized and what support your organization is looking for. We will then ensure that your request reaches the right specialist.